Welcome! We’re Here to Help

A university education is among the most consequential endeavors many of us will ever undertake. Cost can sometimes seem like an obstacle for those who wish to pursue higher education. It needn’t be, however. 

To help you achieve your educational, professional, and personal goals, The University of Texas Permian Basin offers some of the most affordable tuition rates of any accredited institution in the United States. We can also assist you with all types of financial aid. 

Whether you just want to find out more about financial aid options or are ready to apply, you’ve found the right place to start.  

How to Ace the Federal Student Aid Application Process 

One of the most common forms of financial aid is Federal Student Aid. To qualify, you must complete the Free Application for Federal Student Aid (FAFSA).  

These short videos walk you through the entire application process! If you haven’t already created an account at fafsa.gov, be sure to do so before beginning your application. 

Start Your 2024-2025

Complete the Personal Circumstances and Demographics Section of the FAFSA Form 

Complete the Financials Section of the
2024–25 FAFSA Form 

Select Schools to Include on Your
2024–25 FAFSA® Form

Make sure to include UT Permian Basin! Use school code 009930 where prompted.  

Review, Sign, and Submit
Your 2024–25 FAFSA® Form 

Sources of Financial Aid

There are many types of financial aid. Some are widely available for eligible degree seekers, such as Federal Student Aid. Some are centered on specific careers (e.g., TEACH Grants for educators) or might be designated for students with certain affiliations, such as military service. Others are based on academic achievement or financial need, such as scholarships.  

If this sounds like a lot of information to digest, don’t worry! Feel confident knowing that: 

  • Our dedicated, knowledgeable financial aid team is here to provide information and assistance for all types of aid. 

Let’s talk! Reach out to our financial aid team to get additional information or arrange a one-on-one conversation regarding your specific needs and circumstances.    

Your Financial Aid Reference Guide

Browse the dropdowns below for more information on the financial aid process. 

  1. Apply for Admission to UT Permian Basin 
    Start here
  1. Complete a FAFSA 
    Begin your application here. You can view the helpful videos above for detailed instructions on this step. 
  1. Submit Additional Paperwork 
    After your FAFSA has been processed, you’ll receive a Student Aid Report (SAR). Contact the Office of Financial Aid to determine any additional information needed to complete your file.  
  1. Watch for Your Award Letter  
    Once your financial aid file is complete, you’ll receive an award letter showing the type and amount of aid awarded.   
  1. Reapply for Financial Aid When Applicable 
    You should complete a new FAFSA for each year you plan on attending UTPB. The form becomes available on November 1st for the next academic year. 

Here are the types of financial aid most used by students: 

Federal, state, or institutional funds awarded based on financial need of the student. Grants do not have to be repaid. 

TEACH Grant – The Department of Education’s TEACH Grant information page  

Borrowed funds that must be repaid. The loan offer amounts made on your portal can be canceled if financial need is met or adjusted to meet your financial need. The full amount of the loan does not need to be accepted. 

FAFSA – Free Application for Federal Student Aid  
Direct Subsidized and Direct Unsubsidized Loans – These loans have replaced Stafford Loans and Direct Stafford Loans. 
Direct Loans – Link to the Department of Education Direct Loan information page  
NSLDS – Access the National Student Loan Data System to check your current loan balances for all loans you have received from every school you have attended.  

Funds that do not have to be repaid. The criteria for scholarships may vary, with not all being need-based or academically based. 

UTPB Scholarship Page – Includes exclusive UT Permian scholarships and links to outside sources. 
College for All Texans – Search for resident scholarships. You can also apply for Hazlewood under the “Military and their Families” link.  

2024-2025 Academic Year Forms







2023-2024 Academic Year Forms




Satisfactory Academic Progress

Texas Hazlewood Act



Although state and national policy has established many objectives for student financial aid programs, one clear purpose is to fund only students who meet certain academic standards. Institutions are therefore required by law to formulate standards to gauge the progress of students receiving federal and state financial aid by applying both qualitative and quantitative measurements to academic work. A maximum time limit for the completion of a degree and a minimum grade point average (GPA) are used by the University to measure satisfactory academic progress. The qualitative standard of satisfactory academic progress is measured by the cumulative grade point average (CGPA) of courses taken at UT Permian Basin. 

Federal regulations require the UTPB Financial Aid Office to establish standards for Satisfactory Academic Progress (SAP) that measure a student’s progress toward degree completion using both qualitative and quantitative methods. Satisfactory Academic Progress applies to all coursework attempted and earned including courses transferred or those for which the student did not receive financial aid. As you review these standards, please be advised that in order to maintain Satisfactory Academic Progress a student must complete 67% of all classes that an academic record is created for and must also maintain a 2.00 GPA if undergraduate or post-BA and 3.00 GPA if a graduate student. 

Satisfactory Academic Progress (SAP) is evaluated at the end of each semester (fall, spring, & summer). 

Qualitative Measure 

Undergraduate and post-BA students must maintain a minimum CGPA of 2.00 each semester they are enrolled. Graduate students must have a CGPA of 3.0 each semester they are enrolled. Students falling below this minimum CGPA are subject to financial aid probation or dismissal as described in the catalog. 

Quantitative Measure 

The University has established a quantitative measurement of academic progress toward completion of a student’s degree or certification program. Federal Title IV regulations state that student eligibility cannot extend past 150% of the stated length of a student’s program of study for both undergraduate and graduate programs. Example: A first baccalaureate program at UT Permian Basin requires a minimum of 120 semester credit hours for graduation. Therefore, a student who is working on a first bachelor’s degree must complete the program within 180 attempted semester credit hours (120 hrs. x 1.50). Programs of different lengths would be similarly calculated. A student’s entire enrollment history is considered when evaluating academic progress within the established time frame, whether or not aid has been received previously. 

In addition to the overall time frame, a financial aid recipient must also be making progress toward completing the program by completing sixty-seven percent of the funded hours attempted each year. Funded hours are those semester credit hours which are counted in determining a student’s enrollment status for payment of financial aid. Courses in which a “W”, “D”, “F”, “U” or “Z” has been recorded may be repeated once and be included as funded hours for financial aid (i.e., in the 12+ hours for full-time enrollment). Repeated courses in which a grade of “C” or higher, “S” or “I” has been recorded will not be included as funded hours for financial aid. Audited courses cannot be funded with financial aid or counted in the progress requirements. 

Federal Title IV regulations specify that developmental courses may be included as funded hours for financial aid. These courses are numbered 0399 in the catalog (e.g., ENGL 0399, Fundamentals of Composition). The regulations also stipulate that a student may receive funding for not more than one year or thirty (30) hours of developmental courses. Therefore, each course numbered 0399 may be repeated once and still receive financial aid funding provided all other progress requirements have been met. 

A quantitative measurement of academic progress will be made three times a year for all financial aid recipients. At the end of the fall, spring, and summer semesters a student must have successfully completed a minimum of sixty-seven percent (67%) of all course enrollments attempted at UT Permian Basin combined with hours transferred as part of your degree courses completed during the time of admission. Any student who falls below the minimum completion rate of 67% will be considered to not be making academic progress until the ratio of completed to attempted hours is again above 67%. Courses with a recorded grade of “F”, “U”, “W”, “Z” or “PR” are not considered successfully completed. Students are permitted to use summer enrollments to make up credit hour deficiencies. Enrollments attempted and successfully completed at UT Permian Basin will be considered in academic progress as well as courses repeated or transferred from other institutions. 

Change of Academic Major/Pursuit of a Double Major or Minor 

Students who have a change of academic major or pursue multiple majors or minors will not have additional financial aid eligibility beyond the Maximum Time Frame established under the new policy. 

Failure to Make Academic Progress 

Student Academic Progress will be checked after each semester. Students who are found to not be making progress either for qualitative or quantitative reasons will be put on Financial Aid Warning. Students with a warning status will not have their aid suspended and will be allowed to receive aid for one additional semester. At the end of the spring semester, academic progress will be checked again. All students who are on Financial Aid Warning and have not met the minimum requirements for academic progress will be put on financial aid suspension. These students will not be eligible to receive aid until they have successfully met the academic progress standards or successfully appealed their SAP. 


Students who have lost eligibility to receive financial aid as a result of Financial Aid Suspension must attain the minimum standards of satisfactory academic progress before becoming eligible to receive aid. The University recognizes that students sometimes encounter circumstances beyond their control that can adversely affect their academic progress. Any student subject to probation or suspension of financial aid eligibility may appeal to the Financial Assistance Committee for a review of the decision. The appeal must be submitted in writing and include in the request an explanation and, if necessary, documentation of the reason(s) why the minimum academic standards required by this policy were not achieved. The appeal must also include a statement regarding how the problem has been corrected and how the student plans to ensure that progress will be met in the future. 

If the Satisfactory Academic Progress Appeal Committee believes that it is possible for the student to meet the standards for academic progress, the committee can grant the appeal. However if the student does not meet the standards for academic progress in that semester, their aid will again be suspended. 

The Satisfactory Academic Progress Appeal Committee can also approve an appeal based on a requirement that the student be placed on an academic plan. The academic plan will clearly outline what steps a student must take in order to make academic progress. As long as the student is following the plan, they will be considered to be making academic progress. If a student’s appeal is granted and they are not required to be placed on an academic plan but the student does not make progress, they will have their aid suspended. Students may only submit one satisfactory academic progress appeal petition per award year; however, if a unique circumstance is present students may complete a Secondary appeal, but only with prior approval from the SAP officer, and will be placed on an academic plan if the appeal is granted. The student will be notified in writing of the committee’s decision. All SAP Appeal Decisions are final. 

Satisfactory Academic Progress Appeal Deadlines 

SAP appeal documents should be submitted no later than the first census date of the courses scheduled within a semester. Census date is defined as the last day to drop from a course without creating an academic record. Late appeals will be accepted on a case-by-case basis. 

Please note: A student in accelerated or short-term courses will have a reduced window of opportunity to return an SAP appeal. A student who does not meet these deadlines should be prepared to pay for the courses out of pocket. Students who are denied SAP appeals are responsible for paying all university charges incurred. 

Satisfactory Academic Progress Policies and Procedures Guide 

SAP Appeal Application

Satisfactory Academic Progress Recovery Plan 

Loan Disbursement Dates 

For financial aid purposes, the disbursement dates listed below are the dates when UT Permian Basin’s Office of Financial Aid applies the amount of the loans to a student’s account. It does not represent the date that a student will receive a refund from the university. Refunds are processed through the Office of Accounting and will occur within 14 days of the date that financial aid applies any amount that will produce a credit for a student. 

Financial aid awards will disburse 10 days before the first class day for the semester. If your financial aid funds do not cover the full expense for your tuition and fees balance, you will have to make a payment. If there is money left after your tuition and fees are paid in full, you will receive a refund.

Loans and Dropping Courses 

Loan disbursements will not be processed until you reach the census date for the sixth credit hour that you are enrolled for. For example, if you are enrolled in 3 credit hours for the first 8-week semester and 3 credit hours for the second 8-week semester, you will not receive your first disbursement until the census date has passed for the later term. 

If you have accepted your loan that will cover your charges and completed a Master Promissory Note and Entrance Counseling, the financial aid office can place a “Do Not Drop” indicator in order to prevent you from being dropped from your courses if the loan covers your balance.  

If you drop your second 8-week course before the loan is disbursed, you will no longer be eligible for a loan disbursement, and you will be responsible for paying your tuition for the first 8-week course out of pocket. If you accept financial aid and it is not enough to cover your total balance, you will be responsible for paying the remaining balance in order to avoid an “Accounting Delinquent Hold.” Financial aid awards are not based on student balances. 

 The three-step loan process includes: 

  • Accepting the loan amount you would like to borrow through your my.utpb.edu student portal. 
  • Completing a Master Promissory Note at studentloans.gov. 
  • Completing Entrance Counseling at studentloans.gov. 

** You have the right to cancel all or a portion of your loans. Students or parents wishing to cancel loans or disbursements must complete the Financial Aid Cancellation Form available at utpb.edu/admissions-aid/financial-aid/financial-aid-forms within 14 days after receiving notification of disbursement.** 

Processing Awards 

The UTPB financial aid office will begin processing credits from awarded and accepted funds towards a student’s account 12 days after classes begin each term. After this date, the system will begin applying the remaining credits on the account. If the remaining credits exceed the amount owed to the school, the student will receive a refund check. 

Please keep an eye on your review financial aid screen and the review pay bill screen to monitor the application of financial aid. If there are remaining portions of aid that you have questions about, please contact our office at (432) 552-2620. 

Refunds & Payment Options 

All refund and payment information is handled by the UTPB Accounting Office. Please follow the links below to be directed to their webpage. 

About 30% of all applicants are selected for a process called Verification. If you are selected, you will be notified in your SAR. The steps below outline how to submit your information for verification. 


Verification Gateway 

Federal Verification Process 

UT Permian Basin has established a partnership with Inceptia to expedite the federal verification process. Verification Gateway (VG) from Inceptia is an online portal to guide students and parents through verification. 

If your FAFSA application is selected for verification by the U.S Department of Education, you will receive an email from VGCS@inceptia.org, or postcard from Inceptia, containing UT Permian Basin’s unique website link to start the verification process. 

We encourage you to begin the verification process within 7 days of receiving notification from Verification Gateway to ensure you receive your financial aid in time for payments. Failure to complete the verification process could result in the delay or denial of your financial aid. 

Follow these steps to complete your verification: 

  • Access our school’s unique website link in the email from VGCS@inceptia.org or listed below. 
  • Create your account and choose preferences for text messages and e-signatures. 
  • Complete your Task List. 
  • Confirm your signature and review your information. 
  • Sign your account. 

*If you are a dependent student, your parent also needs to create their own account and complete each of these steps. 

Questions about the verification process? 

Contact Inceptia, Monday through Friday 8 am – 7 pm Central at (888) 374-8427 or VGCS@inceptia.org. 

About Inceptia 

Inceptia, a division of National Student Loan Program (NSLP), is a nonprofit organization committed to offering effective and uncomplicated solutions in financial aid management, default prevention, and financial education. Our mission is to support schools as they launch brilliant futures for students, armed with the knowledge to become financially responsible citizens. Learn more at Inceptia.org

2022-2023 Academic Year Verification Forms